Exhibitor Q & A

Share Button
Have Questions? We Have Answers!

WHO EXHIBITS?
WHAT IF I CAN’T STAY FOR THE ENTIRE EVENT?
WHAT IF I CAN’T SET UP DURING THE SET UP PERIOD?
WHAT IS THE CANCELLATION POLICY?
CAN I SHARE A SPACE WITH ANOTHER BUSINESS?
IS FOOD AND BEVERAGE INCLUDED?
ARE ELECTRICAL OUTLETS AND WI-FI AVAILABLE?
CAN WE CONDUCT A DEMONSTRATION?
CAN I PLAY MUSIC or MAKE ANNOUNCEMENTS FROM MY AREA?
CAN I CONDUCT A RAFFLE/DRAWING?
CAN I BRING IN MY OWN FURNITURE?
CAN I BRING PETS OR CHILDREN?
LEGAL STUFF . . .

 

WHO EXHIBITS?
We strive to have an exhibitor hall that is diverse and balanced to offer a little something for everyone. Past exhibitors have included colleges/universities, health care providers, jewelry and accessory companies, hair and skin care consultants, spas, financial institutions, life and relationship coaches, utility companies, home improvement and organization companies, artists and other products and services.


WHAT IF I CAN’T STAY FOR THE ENTIRE EVENT?
In order to bring as much exposure to our exhibitors as possible, it is recommended and anticipated that you stay in place until the conclusion of the event at 4:30 p.m. (please stay set up until 5:00 p.m.). Your early departure reflects poorly on you and Women Inspiring Women. Exceptions can be made in extenuating circumstances and must be arranged in advance.


WHAT IF I CAN’T SET UP DURING THE SET UP PERIOD?
Our goal is to present a highly organized event for our guests, exhibitors and sponsors. We also want to bring as much exposure to your business as possible. While we can make exceptions for set up and take down, you need to advise us in advance. Please do the best you can to adhere to our schedule of setting up between 6:30 a.m. and 7:45 a.m.


WHAT IS THE CANCELLATION POLICY?
Because we limit the space to one per company on a first come/first serve basis, it is possible that we will be turning away interested participants. As a result, we cannot offer a full refund on your registration as it gets closer to the conference. We can do the following:

Cancellation by October 13th: 75% of fee is returned
Cancellation by October 20th: 50% of fee is returned
Cancellation by October 27th: 25% of fee is returned
Cancellation after October 27th: No refund
**You may transfer your registration to another business with permission of WIW.


CAN I BRING IN MY OWN FURNITURE?
You can certainly bring in your own furniture vs. the 6′ table provided. All decor and materials should remain in the designated area unless arrangements have been made in advance for additional space. Please advise in advance if you will be bringing your own furniture.


CAN I SHARE A SPACE WITH ANOTHER BUSINESS?
Yes, you can! Indicate in the “Comment” section of the registration form who will be sharing space with you. You will also have to register for a second guest at the rate of $99 (please include their contact information upon registration). This is subject to WIW approval.


IS FOOD AND BEVERAGE INCLUDED?
We strive to take really good care of our exhibitors and guests! You will be provided with a continental breakfast, refreshments, lunch and ample beverages throughout the day. There will also be a water station available in our “Inspiration Exchange” and our “Cool Chick Canteen” is open after lunch.


ARE ELECTRICAL OUTLETS AND WI-FI AVAILABLE?
They are both available; however, the Radisson does not have complimentary electricity and wi-fi. We need to know in advance whether you need any of these additional amenities. The fee is $65 for electricity and $35 for wi-fi. WIW will coordinate this for you!


CAN I SERVE FOOD AT MY EXHIBITION SPACE?
No cooking is allowed on the premises and any samples must be bite size. Please be mindful of scents and garbage (no garbage cans are provided nor is rubbish removed). Please advise us if you plan to serve samples.


CAN I HAVE SIMMERING POTPOURRI OR CANDLES?
There can be no open flames or incense.


CAN WE CONDUCT A DEMONSTRATION?
Performances are not allowed, but you can certainly demonstrate how your products work (i.e., beauty products, household items, etc.). Water and sinks are not available in the exhibit area and for the comfort our guests, you cannot utilize the restrooms for product demonstrations.


CAN I PLAY MUSIC or MAKE ANNOUNCEMENTS FROM MY AREA?
No amplification of sound or voice will be allowed above normal voice tone, and/or no sounds will be loud enough to prevent other exhibitors from speaking with guests in normal voice.


CAN I CONDUCT A RAFFLE/DRAWING?
While we do not allow paid raffles, you can have giveaways/drawings at your exhibition space. There will not be an opportunity to announce the winners from the stage. Any WIW members who are exhibiting can apply to be part of our swanky door prize drawing (only 15 will be chosen).


CAN PETS AND CHILDREN ATTEND?
We love animals and children, but we ask that they stay home for the day! Young, mature women over the age of 12 are invited to attend and enjoy the speakers and they would need to register at the standard registration rate. We present our young guests with a special gift, too!


I’M INTERESTED IN EXHIBITING BUT CANNOT MAKE THIS EVENT, DO YOU HOST OTHERS?
Why, yes we do! We host events throughout NH on a regular basis plus the day-long Inspiring Women in Business event and NH Conference for Women. Email us at leslie@womeninspiring.com to learn more about our events and exhibition opportunities.


NOW FOR ALL THAT LEGAL STUFF . . .
Exhibitor agrees to comply with all laws, electrical and fire codes and all other rules, regulations, codes or statutes with respect to the assembly, set up, installation, operation or disassembly of his/her exhibit and participation in this conference. Exhibitor acknowledges that alcoholic beverages are strictly forbidden at all times in the conference area unless arranged with WIW in advance (or purchased for personal consumption at our Cool Chick Canteen during stated hours). At all times during the event, exhibitor agrees to conduct himself/herself in a professional and courteous manner. Under no circumstances shall Women Inspiring Women be liable to the exhibitor in excess of the consideration paid by the exhibitor. Women Inspiring Women, the event host, shall not be liable for injury of any type from any cause to the property of the exhibitor, its employees, representatives, agents, licenses or invitees.

 

register-now